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blacklynx

FAQ

Common questions, clear answers.

The questions we hear most in intro calls, sorted by topic. If yours is missing, just ask us.

Working together

Who we work for, how a project runs, how fast it moves and what it costs.

What does Blacklynx do?

We digitize your company from first contact to repeat business: website and social media, inquiry, quote, order, invoice and service. We set it all up, connect it to your systems and run it. Experts call this path the customer journey.

Our approach
Who does Blacklynx work for?

Companies of every size, from a business with three people to a group with several plants. Even small teams can automate a lot. Our industries are machinery and industry, automotive, insurance and finance, real estate, retail and e-commerce, logistics, services, agencies and events, and start-ups.

Industries at a glance
Do you work in our industry?

Yes. We work for every kind of company and adapt to what you need. The chain from first contact to repeat business looks similar everywhere. Just book a call and we will tell you honestly how we can help.

Book a call
Do you take on work that is not listed here?

Ask us. What we do not cover ourselves, we bring in from our network, for example translation, legal advice or photography. You still get one contact.

How does working together start?

First a free 30 minute intro call, then a process check at your company or remotely. After that you get a roadmap with a fixed price and decide based on numbers, not promises.

How a project works
How soon will we see results?

You see first results four weeks after kickoff. The full schedule is in the roadmap, before you decide. From there we move stage by stage.

What does a project with Blacklynx cost?

It depends on what the automation, website or shop has to do. The roadmap comes with a fixed project price. After launch you pay a fixed monthly fee for operations. No hidden costs.

Who will we work with?

Directly with the people who build, no account managers in between. Design, development, automation, AI and operations sit in one team, with no hand-offs between agencies.

Who is behind Blacklynx

Automation and AI

Which workflows we take over, how they fit your systems and who stays in control.

Do we have to run the automation ourselves?

No. We take the workflow off your hands, from the first inquiry to the finished task: we set it up, connect it to your systems, run it and keep improving it. You see the result and approve where needed.

Process automation as a service
Which workflows can you take over?

Workflows at every step of the chain, for example answering inquiries, creating quotes, preparing invoices and receipts for booking, moving orders into the ERP without retyping, keeping track of open payments or reminding existing customers at the right time. We start with the workflow that costs the most hours today.

What does automation actually deliver?

Less retyping and faster replies. A car dealer now sends quotes in 4 minutes instead of 3 days with 5 people involved. We measure before and after.

The project in detail
Does it fit our ERP and Microsoft 365?

Yes. We connect what you already use: inventory, ERP, accounting, Microsoft 365. Nobody has to relearn.

Which ERP systems do you work with?

With the common systems in mid-sized companies, for example JTL-Wawi, Xentral, weclapp, SAP Business One, Microsoft Dynamics 365 Business Central and Odoo. Plus accounting in DATEV or lexoffice, a CRM like HubSpot, Microsoft Dynamics 365 or Pipedrive, and Microsoft 365 with Teams. If you run something else, we check the interfaces in the first call.

Connected to your systems
What is an AI agent and how is it different from a chatbot?

A chatbot answers questions. An AI agent completes tasks: it sorts inquiries, reads documents and prepares the next steps, directly inside your systems.

AI agents for mid-sized companies
Do you use AI everywhere?

No. What runs reliably on fixed rules we automate without AI. That is faster, cheaper and uses less computing power. We use AI where it brings real value, for example when emails or receipts have to be understood.

AI where it helps
Does anything go out without someone checking it?

Only if you explicitly want that. By default the assistant prepares and your team approves, for emails, quotes, invoices and bookings. Every step is logged.

Web design and shops

Platforms, relaunches, accessibility and how your team edits the site itself.

Which systems do you build websites with?

For new websites we recommend Astro: fast, future-proof and AI-ready, because AI assistants can read the content cleanly too. We work just as well with TYPO3, WordPress and Webflow, depending on what suits your team, and take over existing sites. When standard is not enough, we build custom.

Web design
Which shop systems do you work with?

Shopware 6, JTL-Shop, Shopify and WooCommerce, connected to your inventory system, for example JTL-Wawi, Xentral or weclapp. Which one fits depends on your range, your team and your inventory system.

Shops and e-commerce
Do you build sites for groups with several brands?

Yes. For groups with several brands, companies or plants we build one shared presence with brand pages of their own, per domain and in several languages if needed. We still run the platform of a logistics group today.

Web design for machinery and industry
Will we lose our Google rankings in a relaunch?

Not if the move is planned properly. We record every old URL and redirect it permanently, even thousands of them. Your visibility stays.

Website relaunch without losing rankings
Will the new website be accessible?

We plan accessibility from the start: enough contrast, full keyboard use, clear headings and alt text for images. That helps every visitor and is the basis for meeting the European Accessibility Act.

How fast will the website be?

As fast as our own. It scores 97 to 100 in Google Lighthouse for performance, accessibility, best practices and SEO.

Can we edit the content ourselves, in several languages too?

Yes. Your team changes text, images and pages in the browser, no coding needed, in every language. Each language gets its own URLs so search engines can match them correctly. We take care of bigger changes and new features.

Operations

Who takes care of workflows, updates, security and incidents after launch.

What happens after launch?

We stay. We keep running your automated workflows, plus hosting, updates, backups and further development from one team, for a fixed monthly fee.

Hosting and operations
Who takes care of updates and security?

We do. We keep WordPress, TYPO3, shop systems and their plugins up to date. Backups run daily in two data centers. A file monitor checks every 15 minutes and reports unexpected changes.

Where do you host our website?

At Hetzner or IONOS. We adapt to what you already use and give you a clear recommendation for new projects.

Web hosting and domains
What happens if something breaks?

We check uptime, certificates and backups every hour. If something goes wrong, we contact you first, with cause and fix. In an emergency we restore from backup.

Do you take over existing websites and shops?

Yes. We first check technology, security and legal texts, then tell you what makes sense: take over, rebuild in part or start fresh. We move sites outside business hours.

Data protection

Where your data lives, who can see it, how analytics work and how legal texts stay current.

Is your work GDPR compliant?

Yes, we plan data protection from the start. Fonts and scripts are served from your own website instead of third parties, and we do not use US trackers. Your data stays in Germany or the EU, on servers in Germany or in your Microsoft 365.

Our privacy policy
Is our data used to train AI models?

No. Your data and your customers' data do not train third-party AI models. That applies to every workflow and every assistant we set up and run for you.

Can an AI agent see all company data?

No. Every agent works with the permissions of the signed-in person and only sees what that person may see.

How do you use AI in a legally sound way?

With GDPR data protection, a data processing agreement and clear rules: every agent sees only what it needs, a person approves, and when an agent talks to your customers, that is disclosed. We document purpose, data sources and oversight. This is our assessment, not legal advice.

AI agents, used the right way
Do we need a cookie banner?

That is your call. We offer both: cookieless analytics or analytics with a consent banner, depending on what you want to measure. Our own website measures without cookies.

Do you sign a data processing agreement?

Yes. A data processing agreement is part of every hosting contract, and of any work where we process data on your behalf.

Do imprint and privacy policy stay up to date?

Yes, for every client whose website we run. Imprint, privacy policy and terms come through an interface from eRecht24 and update themselves daily.

Your question isn't here?

We answer everything else in the intro call. 30 minutes, free of charge, in plain language.

  • Blacklynx since 2019, based in Hamburg
  • Design to operations, one team
  • Talk directly to the builders